Project management, until a few years ago, was treated as a small thing in full-time duties. Currently, the subject has developed into a separate field with many own methodologies and definitions. Adapting the project management method to the current work standards is a challenge in many companies and corporations. The better defined goals and properly selected tools, the greater the chance that the project will be successfully implemented, bringing real benefits to the company and the client.
In the article below, we will describe the methods of project management, as well as tools that can help us facilitate our daily work.
By definition, we know that project management is a set of activities performed in order to achieve the set main and intermediate goals in a finite time. It includes, among others, planning, scheduling, implementation, control and settlement of tasks that make up the implementation of the project objectives. By using the project management tool, you will be able to organize all the details of the project in one place, provide feedback and share status updates, and thus cooperate with each other in a much better way.
Project management methodologies
Project management is a way to help teams keep track of all tasks to meet project requirements on time. However, the concept of 'project management' itself is a broad term, encompassing many types, methodologies and approaches, including:
Agile project management.
The Agile methodology is an agile project management approach popular with product, engineering and software teams. Teams working in accordance with the Agile methodology focus on continuous improvement, flexible response to changes, iterative approach and gradual development. Popular Agile methodologies include, among others Scrum and Kanban.
The cascade model.
In the waterfall model, the tasks are carried out consecutively: only after one task is completed, can the next ones begin, and so on. The waterfall model consists of six steps: requirements definition, analysis, design, implementation, testing and maintenance. This model is best suited for projects where products and scope are constant because the waterfall method is less flexible than other project management methodologies.
PRINCE2 refers to "projects in controlled environments". In the PRINCE2 project management methodology, project management is carried out through seven processes including: strategic project management, project preparation, project initiation, end-of-stage management, stage control, product delivery management and project closure.
CPM and PERT
CPM (Critical path method) and PERT (probabilistic method of project planning and control) are project management methods developed in the 1950s. CPM is an algorithm by which you can define a critical path between complex, linked tasks within a specific time frame. Thanks to the CPM method, teams can identify the longest stretch of dependent activities. In turn, PERT helps teams identify the critical path when the timeline and timeframe are unknown. In the PERT method, project managers identify all tasks that need to be performed (not just the critical path) to determine the minimum time needed to complete the entire project.
Project management - how to do it wisely?
Project management techniques are varied. Although each project manager may have his own style of work, he should always pay attention to a few most important issues that determine the success of the entire project. The most important principles of project management include:
clear and understandable definition of the purpose of the project,
determining the most realistic deadline for the implementation of a given project,
providing all members of the project with appropriate tools,
developing a plan for various contingencies, including unexpected and negative ones, which may hinder the proper implementation of the project,
ensuring high motivation of project members (e.g. through flexible working hours, verbal praise or bonuses),
ongoing control of subordinates and giving them constructive feedback,
ensuring the best possible communication in the team and the correct flow of information, both between the employees themselves and between the supervisor and the subordinate,
reporting on the completion of individual project stages.
The most convenient project management tools include:
The task list allows us to control all current processes in one place. It allows us to review tasks as well as react at the right moment. I also give us a chance to organize the work of teams in the company.
Resource management gives us the opportunity to obtain a view thanks to which we are able to verify the workload of the team and an individual employee. It allows you to see who has too much work and modify task assignments as needed.
Gantt charts are horizontal bar charts used to visualize a project timeline. In the Gantt Chart, tasks are represented as horizontal bars, with the length of the bar representing the duration of the task.
Team communication is the basis for success in project management as well as for sharing relevant information. It can be conducted in the form of one communication channel or multi-threaded separate conversations gathered in one place and on a topic related to the problem.
Consider a solution for you!
By introducing a few principles and techniques for project and work management, it will bring benefits not only to you, but also to the people you work with. Changes at the level of planning, resource management and work time reporting will improve the effectiveness of activities, allow for project control and build competences in the team.
The platform that provides the necessary tools for project management is the Flowgres system, which is a project management tool that will allow you to solve problems that you encounter on your way while working.
Find out more at www.flowgres.com